Talent Management Pod Assistant

You will serve as the operational engine of a digital talent management pod — handling brand sourcing and outreach, deal tracking, brand campaign execution, team admin & scheduling, and contract redlining.

This role is ideal for someone who thrives in a fast-paced, high-volume environment, takes pride in flawless execution, and stays calm under pressure.

You will be embedded directly in key pod workflows, working primarily with a pod member who will provide hands-on direction and training.

This role is designed as a pathway into digital talent management and brand partnerships.Duties and ResponsibilitiesBrand Sourcing & OutreachSend daily customized outbound brand outreach emails using templates and Affinity CRMExecute systematic follow-ups every 2–3 business days for non-respondersTrack and maintain brand and deal pipelines in Affinity (status, stages, communications)Respond to inbound RFPs and brand inquiries in a timely mannerBuild targeted brand outreach lists by vertical and categoryBrand Deal Contracting & ExecutionSupport contract workflows: redlining against the pod's guide, version tracking, and storage; coordinate with Greenroom (third-party legal) for final contract reviewManage and track brand campaign deliverables (content, demos, links) and confirm client and brand satisfaction post-dealAssist with invoicing and deal documentationUpdate CRM tools (Affinity, CreatorIQ, Airtable) with deal status and pipeline dataScheduling & Administrative Support Manage scheduling for creator calls, brand meetings, and internal pod syncsInbox management: filtering, templated replies, and follow-ups as neededBook and coordinate team and client travel and giftingSupport content calendar maintenance and upload schedulingAttend daily pod stand-ups and take detailed meeting notesProduce daily and weekly pod status reportsProvide ad hoc operational support as needed by pod leadershipPull social media and content performance analytics as requestedMaintain creator profiles, internal rosters, and deal tracking sheetsRequirementsMust-HavesHigh sense of urgency and responsiveness; this team moves fastExceptional written communication — strong grammar, concise messaging, and an eye for detailOrganized and process-driven — able to manage high-volume tasks without things falling through the cracksComfortable with ambiguity and able to problem-solve independentlyEven temperament — not easily rattled when things go sidewaysProficient with Google Workspace (Gmail, Docs, Sheets, Calendar)Nice-to-HavesFamiliarity with Affinity CRM, CreatorIQ, or AirtableExperience in talent management, influencer marketing, or the digital creator economy spaceUnderstanding of social media platform sponsorship (YouTube, Twitch, TikTok, etc.) and brand deal structuresExperience supporting a high-volume outreach function (sales, partnerships, or similar)BenefitsHireframe provides nearshore and offshore staffing solutions, operating as a remote-first organization with team members located in the United States, Mexico, and the Philippines.

Our robust benefits package includes: Permanent remote work flexibility Paid Time Off Health Maintenance Organization (HMO) coverage Annual performance bonuses Dedicated coaches offer an extra channel of support and skill-building Opportunities for professional growth At Hireframe, we cultivate a supportive environment that fosters professional development and success, ensuring our team members thrive in their careers.Learn MoreStay updated on open roles and industry insights.Follow us on: Instagram Facebook LinkedIn YouTube Visit our website: www.hireframe.com Tune in to our What Worked podcastCheck out What Worked podcast, hosted by our founders, Mike and Tyler, featuring conversations with business executives and founders—including some of our clients.