Financial Operations & Accounting Specialist (QuickBooks, Reconciliation, Multi-Entity) – Remote | U.S.
HoursPosition Type: Full-Time, RemoteWorking Hours: U.S.
Business HoursAbout the RoleWe’re hiring a Financial Operations & Accounting Specialist to take ownership of financial records, reconciliations, and reporting across multiple entities.This is a hands-on, execution-driven role — not basic bookkeeping.You will:Ensure clean, accurate financial dataIdentify and resolve discrepanciesMaintain structured reporting systemsImprove financial workflows over timeIf you enjoy working with data, spotting issues quickly, and building clean systems — this role is built for you.What You’ll OwnFinancial Records & ReconciliationMaintain and reconcile financial records across multiple entitiesEnsure accuracy of transactions in QuickBooksIdentify discrepancies and resolve issues proactivelyMaintain clean, audit-ready financial dataReporting & Data ManagementPrepare monthly financial reports and summariesBuild and maintain tracking systems in Google Sheets / ExcelEnsure consistency across systems and reportsDeliver clear, structured financial insightsExpense & Transaction TrackingTrack:Property-level expensesCapital expenditures (CapEx)Interest and financial activityMaintain accurate categorization of all transactionsKeep documentation organized and accessibleIssue Identification & ResolutionReview financial data to detect:ErrorsInconsistenciesMissing entriesInvestigate discrepancies and implement fixesMaintain high standards of financial accuracyVendor & Bank CoordinationConduct follow-ups with:BanksVendorsVerify transaction details and balancesEnsure alignment between internal records and external dataProcess Improvement & DocumentationIdentify inefficiencies in financial workflowsImprove systems, trackers, and reporting structuresBuild repeatable processes for ongoing operationsDocument workflows for consistency and scalabilityWhat Makes You a Strong FitExtremely detail-oriented with strong accuracy mindsetAnalytical thinker who enjoys solving data discrepanciesComfortable managing multi-entity financial workflowsOrganized and process-drivenSelf-sufficient and able to work independentlyStrong communicator with clear, professional EnglishRequirements (Must-Have)Core ExperienceExperience in:AccountingBookkeepingFinancial operationsHands-on experience with:QuickBooks (multi-entity preferred)Technical SkillsAdvanced Google Sheets / Excel:Complex trackersFormulasData structuringStrong ability to:Identify discrepanciesAnalyze financial dataMaintain clean recordsWork StyleHigh attention to detailStrong problem-solving skillsAbility to work independently with minimal supervisionClear written and verbal English communicationNice to HaveExperience with:Multi-entity businessesProperty-based accountingFamiliarity with:CapEx trackingFinancial reporting structuresExperience using:Google DriveSlackEmail-based workflowsExposure to:Process improvementSystem optimizationTools You’ll UseQuickBooksGoogle Sheets / ExcelGoogle DriveSlack / EmailWhat Success Looks LikeHighly accurate financial records and reconciliationsTimely and reliable monthly reportingDiscrepancies identified and resolved proactivelyClean, structured financial tracking systemsContinuous improvement in processes and workflowsStrong leadership confidence in financial dataKey Metrics (KPIs)Accuracy of reconciliations and recordsTimeliness of monthly reportsNumber of discrepancies identified/resolvedData cleanliness and organizationProcess improvements implementedInterview ProcessInitial Screening CallRecruiter InterviewFinal InterviewOffer & OnboardingApply NowIf you’re someone who thrives on accuracy, structure, and solving financial data problems, this role gives you full ownership of financial operations across multiple entities.Apply now and help build clean, reliable financial systems that leadership can trust.Originally posted on Himalayas
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