Executive Assistant

You will act as the right hand to a fast-moving CEO managing multiple businesses and a 45–50 person team.

This environment is dynamic, ambiguous, and fast.

You will not be given perfect instructions — you are expected to figure things out, move quickly, and execute with precision.We are specifically looking for individuals with a Catalyst or Persuader profile—people who can build relationships fast, influence outcomes, and keep momentum in high-pressure environments.If you need structure, predictability, or detailed instructions, this role will not work.If you thrive in motion, solve problems in real time, and keep things moving—this is a strong fit.

What You Will DoManage complex calendars across multiple businesses and stakeholdersImplement and optimize scheduling systems and automationAttend meetings, capture decisions, and track executionDrive follow-through on priorities, deadlines, and commitmentsSupport both business and occasional personal executive needsMaintain organized systems, documentation, and knowledge basesUse tools like Microsoft Office, HubSpot, OneNote, Adobe, and password vaultsLeverage AI tools (ChatGPT, Gemini) for efficiency and outputAct as a trusted operator who keeps pace with rapid decision-making Work EnvironmentFully remoteHigh-speed, high-accountability cultureMinimal supervision — high trustConstant change — priorities shift quicklyWhat to ExpectYou will work closely with a visionary, high-energy CEO who moves quickly and communicates briefly.Your role is to:Stay groundedKeep operations movingBring structure without slowing things downMaintain momentum under pressure If you need predictability, this role will feel overwhelming.If you thrive in fast-moving environments and enjoy solving problems in real time, this role will suit you.RequirementsWhat We’re Looking For (Behavioral Fit — Non-Negotiable)Adaptive execution: You act without waiting.

You fill gaps and adjust in real timeRelational intelligence: You build trust quickly and manage stakeholders effectivelyComfort with speed: You operate well under urgency and shifting prioritiesLow ego, high ownership: You focus on outcomes, not recognitionJudgment under ambiguity: You make sound decisions without full contextIdeal Profile (Catalyst / Persuader Indicators)High sociability — naturally connects and communicates with easeModerate to high consistency — structured but flexibleModerate to high precision — detail-aware without overthinkingModerate to high intensity — matches a fast-paced CEOModerate to high emotional awareness — stabilizes pressure situations What You Must HaveProven experience as an Executive Assistant supporting senior leadersStrong calendar management and follow-through capabilityAbility to operate in a fast-paced, low-instruction environmentStrong written and verbal communicationHigh accountability and ownership mindsetTech-savvy with ability to learn systems quickly PreferredExperience supporting multiple businesses or entitiesFamiliarity with EOS, Bloom Growth, or similar systemsExperience with HubSpot or similar CRM toolsExperience using AI tools for productivityBenefitsWork Setup100% RemoteUp to $8/hour depending on experienceFull-timeMust be available for U.S. work hoursStable internet and backup required🔒 Data Privacy StatementBy applying, you consent to being contacted via the contact information provided in your application for recruitment purposes only. 🕐 Interview NoticeInitial screening calls are conducted in the US Mountain Standard Time (MST) zone, with available windows between 3:00 AM and 1:00 PM MST.

We sincerely appreciate the flexibility of our candidates across different time zones and will make every effort to schedule at a time that works for you.

Your willingness to accommodate the time difference is genuinely valued.